Wedding Photo Checklist
The photo admin nobody tells you about until it's too late.
Most couples put serious thought into hiring their photographer and almost none into everything else photo-related: what shots to brief the photographer on, how to collect photos from guests, what to do with everything after. This checklist covers the parts that fall through the cracks.
6+ weeks before: brief your photographer
Give your photographer a shot list — not a minute-by-minute schedule, but a list of the specific people and moments that matter. Include the must-have family group combinations, any details you particularly want captured (flowers, venue, rings), and any moments you're nervous might get missed (elderly relatives who may not make it to the whole day, for example).
Also discuss: do you want photos shared in real-time during the day, or are you saving them for a reveal? Some photographers will post to a preview gallery, which can be wonderful or a source of stress depending on how you feel about it.
2 weeks before: set up your guest photo album
If you want to collect photos from guests, set this up now rather than the day before. Create a Piccy event, download the QR code, and send the image to whoever's handling your printed stationery. Better to have two weeks to sort any printing than two days.
Also test the QR code yourself on a phone you're not usually on to make sure the upload flow works as expected.
1 week before: confirm the shot list with your photographer
A quick call or email to confirm you're both on the same page about timing, key shots, and logistics. Check: does your photographer know which guests are high priority for photos? Do they know the venue layout? Are they aware of any family situations that might be relevant (estranged relatives, guests who don't want to be photographed)?
The week of: prepare how to share the QR code
If you're using table cards, confirm they're printed. Have the direct Piccy URL saved somewhere easy to copy for the morning-of group chat message. If your venue has screens, check whether they can display the QR code during the reception.
Send the guest upload link in your WhatsApp group the morning of the wedding with a short message — something like "scan this at any point to share your photos with us."
On the day: let it run
Once the QR code is displayed, you don't need to actively manage anything. Guests who want to share will. A brief mention from whoever is making announcements — "there's a QR code on the tables if you want to share photos with the couple" — is enough to prompt people who might not have noticed it.
Within a week after: download everything
Download your guest photo album before you leave for the honeymoon or within the first week back. Don't leave it longer than that — some platforms have expiry windows, and you'll have more energy for it while the event is still fresh.
Your professional photos will likely arrive 4–8 weeks after the wedding. In the meantime, the guest photos are your only record of the day.
Set up your guest photo album in two minutes
Create a free Piccy event, get your QR code, and check one more thing off the list.
Get Started FreeCommon questions
How many guest photos should I expect?
It varies hugely, but a rough guide: if 50% of your guests scan the QR code and each uploads 5–10 photos, a 100-person wedding might produce 250–500 guest photos. Weddings with table cards and a verbal mention tend to get much higher participation.
Should I give guests access to each other's photos on the day?
Personal preference. Some couples like the gallery to be visible so guests can enjoy seeing what others captured in real-time. Others prefer to keep it private until after and share the full album as a gift. Piccy lets you control this setting.